Grants.gov: Applying for Grants Made Easier
As most grants applicants have experienced, applying for a grant is a team effort. Individuals may be tasked with separate responsibilities, such as developing and completing a budget worksheet, writing the project narrative, and collecting supporting documentation. In the final hours before a deadline, team members may find themselves frantically editing, searching for, and collating each part of the application package for submission.
In October 2015, Grants.gov launched a new feature, Workspace, designed to promote the ease of team collaboration. Workspace is a platform that enables multiple team members to simultaneously access, edit, and upload forms associated with a grant application. When submitting an application through Workspace, the separate forms and files are automatically combined into a single package.
A workspace must be created for each grant application; however, organizations may reuse saved Workspace forms to apply for other grant awards.
Grants.gov identifies four reasons why organizations should utilize Workspace:
- Collaboration is streamlined and made easier
- Forms can be reused, saving applicants time
- Forms are validated when uploaded, which helps reduce submission errors
- Context-sensitive help is provided for all pages, tabs, and windows within a workspace
By using Workspace, organizations can assign roles to determine the level of access for each team member. Grants.gov created the following graphic to depict the workflow in Workspace.
To assist users in creating and managing Workspace, Grants.gov has published multiple instructional videos on YouTube.
Has your organization used Workspace? Share your thoughts and experiences in the comments below.